File Clerk is responsible for maintaining a company’s records. He codes, files, and retrieves records as needed and ensures system is well organized.

Tasks:

1. File records away in alphabetical or numerical order;
2. Code files for proper placement;
3. Retrieve files as necessary;
4. Manage all databases and records;
5. Create new entries as needed;
6. Fax and photocopy files;
7. Process and scan files to be entered into computer in digital database;
8. Work with electronic storage media, such as hard drives, floppy drives, and CD-ROMs;
9. Use scanners to convert forms, receipts, and reports into electronic format;
10. Ensure no materials in file are lost;
11. Be able to explain filing system to others.

Key skills for file clerk:

• Communication skills
• Computer skills
• Discretion
• Organization
• People skills

Average salary (2014):

The United Kingdom: £14,500 per year
The United States of America: $10.94 per hour
Australia: AU$19.34 per hour

Qualifications and training required:

There are no formal education requirements to become a file clerk, but most employers prefer job candidates who have at least a high school diploma or its equivalent. Most of the knowledge needed to become a file clerk is learned on the job. On-the-job training may include filing practices and procedures. Trainees also learn filing systems and other guidelines specific to their employer. If the file clerk will have other office duties, training may extend beyond filing procedures to supply management, the operation of office machinery and mail sorting.