Description
Data entry operators enter or correct data in different forms: statistics, coded data, customer databases, etc. in office systems software or data entry tools. Their main tool is the computer or a data entry workstation. It's an important role as information in these systems is only valuable if it is accurate, up to date and useable. Duties may include verifying data and preparing materials for printing. They work in an office, in both the private and public sectors.
Tasks:
- Read source documents such as cancelled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners
- Compile, sort and verify the accuracy of data before it is entered
- Compare data with source documents, or re-enter data in verification format to detect errors
- Store completed documents in appropriate locations
- Locate and correct data entry errors, or report them to supervisors
- Maintain logs of activities and completed work
- Select materials needed to complete work assignments
- Load machines with required input or output media such as paper, cards, disks, tape or Braille media
- Resolve garbled or indecipherable messages, using cryptographic procedures and equipment
- Import or export data from one software to another
Key skills for data input clerk:
- Computer literacy
- Excellent typing skills
- An ability to work to deadlines
- An ability to work fast (but without mistakes)
- Good attention to detail
- Perceptual speed
Average salary (2013):
The United Kingdom: £18,000 per year
The United States of America: $31,700 per year
Australia: AU$40,800 per year
Qualifications and training required:
To get into this field, a high school diploma may be required. Some organizations ask for a college/university diploma in a relevant field. Colleges, trade/vocational schools give data entry training and other related courses. An increasing number of data entry operators have a bachelor's degree, however.
Most of your training will be on the job, teaching you how to use software packages or any specialist database technology that your company uses. As part of your development you could also discuss with your employer going on one of the specialist data entry and IT courses.
