Office Manager

Company Description

Chili Labs is a team of mobile app developers and designers specializing in iOS, Android, and Flutter. With 8+ years of experience and 80+ successful projects, we make user-friendly, scalable solutions for businesses across fintech, insurance, real estate, and gaming. Beyond development, we offer Code Audit & QA, UI/UX Design, and ASO & App Marketing services to ensure app success.

Role Description

This is a half-time role for an Office Manager at Chili Labs office in Rīga, Latvija. The Office Manager will be responsible for overseeing day-to-day administrative tasks, coordinating office activities, and providing support to the team.

What we expect from you:

• Fluent English and confident communication in Russian (RU) and Latvian (LV) to interact with services and colleagues effectively.
• Passion for getting things done – a proactive attitude and problem-solving mindset.
• Continuous learning – improving management, reporting, estimation, collaborative software, and team communication.
• Full commitment – we invest in your growth and career, and we expect the same dedication from you.
• Previous experience in administration, customer support, or client relations will be considered a plus.

• Office Management: Ensure the office is stocked with all essentials (food, water, groceries, office supplies, etc.) and maintain an organized, welcoming environment.
• Service Coordination: Communicate with service providers (coffee, security, landlord, repairs, fire safety, work safety, insurance, IT support, etc.).
• Accounting Assistance: Provide accountants with necessary documents (invoices, expenses, contracts) and keep financial records organized.
• Client Documentation: Prepare and manage client documents, including monthly account records.
• Event & Team Support: Help in organizing team-building activities, company holidays, and major corporate gifts.
• Employee Support: Handle organizational issues raised by employees.
• Logistics Management: Register employees for educational courses and business trips.
• Corporate Event Assistance: Help organize retrospectives, meetups, and other company events.

What you can expect from us:

• Modern tools & technology – Work with the latest collaboration software and management tools.
• Flexible work options – Remote work opportunities, insurance, parking spot, a company mobile phone after a year in a company, and Apple Macbook laptop.
• Dynamic work environment – A well-equipped office with a kicker table, balance board, and monthly events.
• Health & Well-being Support: Adjustable standing desks and medical insurance after the probation period.

Let's connect!

Want to learn more? Click "Apply" or reach out via our Instagram and Facebook profiles!